Project tasks

Task No	Task Name	Description
Work Package 1: Establishment of project management and coordination structures
T1.1	Kick off meeting	At kick-off meeting, the suggested management structure will be adopted by SC members. Action plan for Quarterly project timeline will be prepared.
T1.2	Establishment of all management structures	The Project Coordinator will be in charge of the project's overall management, with contact persons in charge of local coordination. The Manual for Contractual Obligations that will outline and define the steps for effective contractual and financial implementation of the project, will be created by the Project Coordinator and PST team. The templates for supporting documents will also be included.
T1.3	Preparation of progress report	Progress report will be prepared and delivered
T1.4	Establishment of online Project management tracking system	The Applicant institution will set up a document versioning system for the online project management tools. These will be built upon the two most widely used Web 3 systems, Git and ClickUP
T1.5	Online training of the Project management team on the basics of Online versioning systems and project management tools	Applicant will organise training for PST in which they will be trained in usage of established online Project Management System and Document Versioning System.
T1.6	Steering committee meetings	In the Steering Committee, the partner organization will report project activities on a quarterly basis, discuss risk mitigation, and create an action plan for the upcoming quarterly period. Partner organizations will also deliver a report on the WP, activities, and tasks that have been done.
T1.7	Report preparation and delivery	The completion of all quarterly progress reports will be timely. They will also contain an action plan for the upcoming quarterly term and a thorough summary of all project goals that were met. The final report on project activities will include a general project summary.
T1.8	Keeping track of the project's technical and financial implementation progress	During project implementation complete documentation for all financial and technical progress will be submitted on timely manner in line with adopted Quality policy.
Work Package 2: Establishment of Project Development Offices
T2.1	Conduct a needs assessment at BiH and MNE beneficiaries	Three needs assessments will be conducted for BiH and MNE partners in order to identify level of capability for project management and possible areas for improvement
T2.2	Good practice analysis	Analysis of organizational best practices, roles and responsibilities of project preparation and implementation of project management offices in programme countries
T2.3	Study visit SUNP	Presentation of of organization, practices, roles and responsibilities of project preparation and implementation of project management offices, at SUNP.
T2.4	Development of policies and development to guides for the operation and management of the Project Management Offices	Set of policies and procedures will be developed to guide the operation and management of the Project Management offices, for each partner in BiH and MNE.
T2.5	Offical establishment of Project Management offices	Establishment of the Project Management Offices
Work Package 3: Establishment of Student Innovation Hubs
T3.1	Conduct a needs assessment at BiH and MNE beneficiaries	Four needs assessments will be conducted for BiH partners in order to determine their current innovation management practices and identify areas for improvement
T3.2	Good practice analysis	Analysis of organizational best practices, roles and responsibilities of innovation management
T3.3	Study visit UNIBA	Presentation of of organization, practices, roles and responsibilities of project preparation and implementation of project management offices, at UNIBA.
T3.4	Preparation of Student Innovation Hub design plan, and purchase of equipment	Design for potential locations for the Student Innovation Hubs based on accessibility, facilities, and resources available and purchase and installation of needed equipment.
T3.5	Development of policies and development to guides for the operation and management of the Student Innovation Hubs	Set of policies and procedures will be developed to guide the operation and management of the Student Innovation Hubs for each partner in BiH and MNE.
T3.6	Initial trainings of Student Innovation Hubs staff	Staff members who will be responsible for managing the student innovation centers will be trained in best practice of the management and leading Innovation hubs.
T3.7	Offical establishment and launch of Student Innovation Hubs	Establishment of the Project Management Offices
Work Package 4: Capacity development in topics of project and innovation management.
T4.1	Project management trainings based on the Logical Framework approach	The logical framework approach is a structured method for defining, planning and monitoring projects, which emphasizes clear goals, assumptions, and expected outcomes. The aim of this training is to help participants develop and implement effective project management practices using the logical framework method.
T4.2	Innovation management trainings	Trainings will be be designed to foster collaboration, provide access to resources and support, and encourage entrepreneurship and innovation.
Work Package 5: Implementation of new Digital and IT tools practices in all above-mentioned actions
T5.1	Conduct a technology audit	The purpose of a technology audit is to assess the current technology infrastructure of an organization and identify areas for improvement. The objective is to ensure that the technology being used supports the goals and objectives of the organization, is efficient and effective, and meets industry standards and best practices
T5.2	Study visit UPM	Study visit should provide a comprehensive view of the organization's technology infrastructure and the practices it uses to manage it, to identify best practices and areas for improvement.
T5.3	Develop a technology plan	Preparing plan of future implementation of state of the art digital solutions.
T5.4	Web 3 trainings	Overall, Web 3 technologies can provide new and innovative ways to manage innovation and support the development of new products and services. By leveraging the security, transparency, and decentralization of Web 3, organizations can create more efficient and effective innovation management processes, and foster a culture of innovation and collaboration
T5.5	AI trainings	Artificial Intelligence (AI) can play a significant role in project management, by helping organizations to automate and optimize key processes, improve decision-making, and increase efficiency. Some of the ways AI can be used in project management include:
Work Package 6: Increased collaboration and cooperation among participating institutions in research and innovation projects
T6.1	Development of collaboration plan	Plan should be developed outlining the specific goals and objectives for increased collaboration and cooperation among participating institutions
T6.2	Developed joint projects	New project proposal developed
Work Package 7: Dissemination and exploitation
T7.1	Raise of awareness of project implementation	Project partners will be actively engaged in PRODIGY-E promotion at various events organized within similar initiatives and projects by organisations outside the Consortium at national, regional and international level.

Project milestones

Milestone No	Milestone Name	Work Package No	Description	Due Date
MS1	Mangement structure established	1	Official decisions will be made and signed by partner institutions do dedicate staff to project.	M2
MS2	An Online Project tracking system established	1	Progress report will be prepared	M18
MS11	Consortium agreement	1	Final report with overview of all acomplished and completed activities.	M6
MS3	Guides for PMO	WP2	Official guide for establishing Project Management Offices	M9
MS4	Official establishment PMO	WP2	Project Management Offices officialy established	M10
MS5	Guides for SIH	WP3	Official guide for establishing Student Innovation Hubs	M10
MS6	Establishment of Student Innovation Hubs	WP3	Official establishment of Student Innovation Hubs	M16
MS2	Purchase and instalment of equipment	WP3	All equipment foreseen in the project budget procured and installed in line with the call conditions and the EU procurement and accountability rules.	M16
MS7	Completed trainings and capacity building programmes on the topics of project and innovation management	WP5	Completed trainings and capacity building programmes on the topics of project and innovation management	M24
MS8	Completed trainings and capacity building programmes on the topics of Web 3 and AI	WP5	Completed trainings and capacity building programmes on the topics of Web 3 and AI	M24
MS9	New project proposal developed	CEPS	New project proposal and developed	M36
MS10	Completed awareness campaign	WP7	Completed trainings and capacity building programmes on the topics of Web 3 and AI	M36

Project deliverables

Deliverable No	Deliverable Name	Work Package No	Due Date
D1.1	Quarterly action plans	1	M1
D1.2	Kick off and Steering Committee meetings reports	1	M2
D1.3	Online system established	1	M3
D1.4	Online training report	1	M3
D1.5	Progress report	1	M18
D2.1	Project management office need analysis	2	M5
D2.2	Good practice analysis	2	M6
D2.3	Study visit report	2	M8
D2.4	Guide for PMO	2	M9
D2.5	Official decisions of establishment	1	M10
D3.1	Innovation management need analysis	3	M10
D3.2	Good practice analysis SIH	3	M11
D3.3	Study visit reports IM	3	M12
D3.4	Student Innovation Hub Design	3	m13
D3.5	Guide for the operation SIH	2	M14
D3.6	Initial trainings reports	3	M15
D3.7	Official decisions of establishment	3	M16
D3.8	Purchase of equipment	3	M16
D4.1	Trainings reports	4	M24
D5.1	Technology audit	5	M12
D5.2	Study visit reports TA	5	M14
D5.3	Technology plan	5	M15
D5.4	Trainings reports AI	5	M30
D5.5	Trainings reports Web 3	5	M30
D6.1	Collaboration plan	6	M12
D6.2	Developed joint project	6	M14
D7.1	Event reports	7	M30